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“Peace is not the absence of conflict, but the ability to cope with it.” Dorothy Thomas’s words are perfect for our topic. In today’s fast world, knowing how to manage disputes is key to success.
Workplace conflicts are common, but they don’t have to harm us. By learning effective methods, we can turn these problems into chances for growth and improvement. Studies highlight the importance of listening well and showing empathy in solving conflicts1.
Being able to handle disagreements is vital in both personal and work life. It can make our work better and our work environment more peaceful. Research shows that looking at the interests behind a conflict can lead to more creative and fulfilling solutions1.
In this article, we’ll explore effective ways to manage conflicts. We’ll look at collaboration, accommodation, and compromise. You’ll learn how to tackle issues early and pick the best approach for each situation2. By the end, you’ll have the skills to use conflicts as chances for positive change.
Key Takeaways
- Active listening and empathy are crucial for conflict resolution
- Focus on interests, not positions, for better outcomes
- Early conflict addressing is key to effective management
- Different resolution techniques suit various situations
- Conflict management can boost creativity and team cohesion
- Open communication fosters transparency in conflict resolution
- Following through on resolutions prevents recurring issues
Understanding the Nature of Workplace Conflicts
Workplace disputes are common in many fields, including healthcare. These conflicts can make the workplace feel hostile. This can harm team spirit and mental health3. It’s important to know why these conflicts happen and how to manage them.
Common Sources of Workplace Tension
Workplace conflicts often come from different ways of communicating, working styles, beliefs, and personal issues3. Knowing these causes helps in solving conflicts. Good communication is essential for teamwork and solving problems3.
Impact on Team Dynamics
Unresolved conflicts can really mess up team dynamics. They can cause less work done, unhappy employees, and people leaving. In fact, losing employees costs businesses $1 trillion a year4. To fix this, companies should focus on teaching how to manage conflicts and talk about job happiness.
The Cost of Unresolved Conflicts
Ignoring workplace disputes can cost a lot financially and emotionally. More than half of employees who leave say no one talked to them about their job or career before they went4. This lack of talk leads to more people leaving and costs a lot.
Conflict Management Strategy | Benefits |
---|---|
Open Communication | Fosters collaboration and creativity |
Constructive Feedback | Aids self-improvement and enhances performance |
Mediation and Collaboration | Prevents conflict escalation and preserves relationships |
Emotional Intelligence | Promotes empathy and cooperative problem-solving |
By using these strategies and training in conflict management, companies can make a better work place. This improves teamwork and reduces the costs of workplace disputes.
The Psychology Behind Conflict Resolution
Understanding conflict psychology is key to effective resolution. Recognizing emotional triggers and behavioral patterns can help defuse tense situations. When you grasp the psychological aspects of conflict, you’re better equipped to navigate disagreements and find common ground.
Emotional intelligence plays a crucial role in conflict resolution. By developing your ability to perceive and manage emotions, you can respond more effectively to challenging situations. This skill allows you to remain calm and rational, even when tensions are high.
Conflict often stems from miscommunication or misunderstandings. Active listening is a powerful tool to bridge gaps and foster understanding. By truly hearing the other person’s perspective, you can identify the root causes of disagreements and work towards mutually beneficial solutions5.
Recognizing behavioral patterns in conflict is essential. Some people tend to avoid confrontation, while others may become aggressive. Understanding these tendencies can help you tailor your approach to each individual, leading to more productive resolution strategies.
“Empathy is the key that unlocks the door to successful conflict resolution.”
Stress and anxiety often accompany conflict, affecting individuals’ ability to work effectively. Acknowledging these emotional responses is the first step in managing them. By addressing the psychological impact of conflict, you can create a more supportive environment for resolution6.
Developing conflict resolution skills can benefit various aspects of your life, from customer service interactions to healthcare settings. By mastering these techniques, you’ll be better prepared to handle disagreements in both professional and personal contexts7.
Essential Components of Conflict Management
Effective conflict management needs key skills for understanding and working together. A workshop by Michigan State University Extension showed three important parts: keeping relationships strong, making a safe space, and finding common goals8. Let’s look at these parts and how they help solve workplace problems.
Active Listening Skills
Active listening is the base of solving conflicts. It’s not just about hearing words; it’s about getting the speaker’s point. Using methods like asking questions, repeating back, and summarizing shows you care8. This way, everyone feels heard and respected.
Emotional Intelligence in Conflict
Emotional intelligence is key in managing workplace conflicts. It helps you understand and control your feelings and connect with others. This skill is important for dealing with disagreements between people, teams, or the whole organization9. With emotional intelligence, you can handle tough situations better.
Building Trust and Rapport
Building trust is vital for a safe place where everyone can talk openly. It means keeping good relationships even when there are disagreements8. By focusing on shared goals and respect, you set the stage for solving problems together. The goal is to fix current issues and also to make the team stronger for the future.
Getting good at these skills can really help you manage conflicts better. Think about taking a course like “Managing Conflict at Work” to improve your skills and learn how to mediate9. With practice, you’ll be able to turn conflicts into chances for growth and better teamwork.
Preventive Measures and Early Detection
Understanding the roots of conflict is key. Differences in values, goals, and resources often lead to disputes10. By knowing these triggers, you can manage conflicts before they grow.
Early action is crucial for managing conflicts. Regular check-ins and open communication help spot early signs of trouble10. This way, you can act fast and prevent small issues from becoming big problems.
Proactive management means clear communication. Early Warning and Response Systems work in the workplace too. They help teams prepare for and solve conflicts. By focusing on three key areas, you can encourage open talk and avoid misunderstandings11.
“Prevention is better than cure. Addressing conflicts early saves time, resources, and relationships.”
The RACI matrix is a great tool for preventing conflicts. It clarifies roles and duties, reducing tension11. By defining who’s Responsible, Accountable, Consulted, and Informed for each task, you can avoid conflicts over who does what.
Conflict Prevention Strategy | Benefits |
---|---|
Regular Check-ins | Early issue detection |
Open Communication | Reduced misunderstandings |
RACI Matrix | Clear role definition |
Active Listening | Improved understanding |
Successful conflict prevention isn’t about avoiding all disagreements. It’s about making a space where differences can be talked about in a good way. By using these strategies, you can make your workplace more peaceful and productive.
Communication Strategies for Dispute Resolution
Effective communication is key to solving workplace conflicts. By learning important strategies, you can handle disputes well. This helps create a peaceful work environment.
Assertive Communication Techniques
Assertive communication lets you share your needs without stepping on others. Use “I” statements to talk about your experiences and needs without blaming12. Be clear about what you’re worried about, so others get it12.
Non-verbal Communication Cues
Non-verbal signs are important in solving conflicts. Keep eye contact and use open body language to show you’re listening12. These signs show you care and are paying attention, making talks more effective12.
Constructive Feedback Methods
Giving constructive feedback is vital for solving disputes. Talk about specific actions and their effects, not personal attacks. Ask open-ended questions to dive deeper into the issue12.
Repeat back what you’ve heard to make sure you understand and show you care12. Acknowledge feelings to show empathy and understanding12.
Using these communication strategies can help you tackle workplace conflicts. This method saves time and money, improves relationships, boosts performance, and creates a better company culture1312.
Mediation Techniques for Team Leaders
Learning to mediate conflicts is key for team leaders. It turns disputes into chances for growth and teamwork. Studies show that using good conflict resolution can make teams 50% more productive and keep employees 25% longer14.
To be good at neutral facilitation, leaders need to create a safe space for talking. They should encourage everyone to participate and help find solutions. Remember, 70% of workplace problems come from bad communication and unclear goals14.
Good mediators help people communicate better, find hidden needs, and suggest new ideas. They also help lower the tension in talks15. These skills can lead to more creative solutions than traditional methods.
“Establishing rapport is more crucial than employing specific mediation techniques.” – Veteran Mediators, Northwestern University Survey
Most managers like mediation as their top way to solve disputes15. This shows how effective mediation is in solving problems and building strong leadership skills.
Mediation Technique | Benefit | Impact |
---|---|---|
Active Listening | Improves Understanding | Reduces Misunderstandings by 40% |
Interests-Based Approach | Facilitates Mutual Satisfaction | Increases Resolution Rate by 60% |
Logrolling | Enables Trade-offs | Boosts Win-Win Outcomes by 35% |
For team leaders facing challenges, online mediation is a good option15. Also, AI tools in mediation can cut down the time to solve complex conflicts by 30%14. By using these new methods, leaders can improve their conflict management and create a better work environment.
Navigating Cultural Differences in Conflict
In today’s global workplace, knowing about cultural differences is key for managing conflicts well. A huge 85% of workplace conflicts come from not understanding each other’s cultures16. Let’s look at how culture affects solving conflicts and working together in teams.
Cross-cultural Communication Barriers
Cultural differences can really block communication. Research finds that 70% of communication problems in multicultural teams come from different ways of talking and listening16. To get past these barriers, it’s vital to be culturally aware and adjust how you communicate for different cultures.
Cultural Sensitivity in Resolution
Being culturally sensitive is crucial for solving conflicts. In fact, 70% of employees think cultural sensitivity is key for solving conflicts well16. By knowing and respecting different cultural ways, you can make connections and avoid misunderstandings that often cause conflicts.
Global Team Dynamics
In global teams, it’s important to know how different people solve conflicts. Studies show that teams with high cultural intelligence can handle conflicts better16. To make teams work better, try these strategies:
- Create common rules for talking
- Make a team conflict guide
- Offer training on different cultures
Using these strategies, companies can see a 30% rise in solving conflicts and a 20% drop in leaving because of conflicts16. Remember, in global teams, knowing about cultures is not just helpful – it’s essential for teamwork and creativity.
The Role of Emotional Intelligence
Emotional intelligence is key in handling workplace conflicts. While 95% think they know themselves, only 15% really do17. This shows how vital it is to work on emotional awareness, self-control, and empathy.
Emotional intelligence greatly affects job performance, with a 58% impact17. By improving your EI, you can change how you solve conflicts and improve work relationships. This leads to better results18.
- Practice mindfulness through meditation and deep breathing exercises
- Keep a journal to reflect on emotional experiences and triggers
- Review past conflicts to analyze how emotions influenced outcomes
These steps can boost your self-awareness and control over emotions17. By being empathetic, you’ll grasp the reasons behind conflicts and find solutions that work for everyone18.
Using emotional intelligence to manage conflicts can lead to better business results19. Teams that work together to solve conflicts see better performance and innovation1819.
EI Component | Impact on Conflict Resolution |
---|---|
Self-awareness | Recognizing own emotions and triggers |
Self-regulation | Managing reactions in tense situations |
Empathy | Understanding others’ perspectives |
Social skills | Communicating effectively and collaboratively |
By focusing on these emotional intelligence areas, you can make your workplace better. This reduces conflict and helps build stronger leaders1819.
Practical Conflict Management Frameworks
Effective conflict management needs proven frameworks. These guide us in solving workplace disagreements.
Thomas-Kilmann Conflict Model
The Thomas-Kilmann model shows five conflict styles: Competing, Avoiding, Accommodating, Compromising, and Collaborating20. Each style works best in different situations21. For example, the collaborative style can lead to creative solutions and better employee relationships21.
GROW Model Application
The GROW model is a structured way to solve conflicts. It stands for Goal, Reality, Options, and Will. This method helps set clear goals, understand the situation, find solutions, and take action. Using the GROW model helps find solutions that work for everyone.
Solution-Focused Approaches
Solution-focused techniques focus on finding solutions, not just problems. They teach us to listen well, which is key in managing conflicts22. By focusing on solutions, we can turn disagreements into chances for growth and innovation in our teams22.
Conflict Management Framework | Key Features | Benefits |
---|---|---|
Thomas-Kilmann Model | Five conflict styles based on assertiveness and cooperativeness | Adaptable to various conflict situations |
GROW Model | Structured approach with clear steps | Systematic problem-solving and goal-setting |
Solution-Focused Techniques | Emphasis on practical resolutions | Promotes innovation and organizational growth |
Learning these conflict models and solution-focused techniques can improve your skills. Remember, solving conflicts well can make the workplace better and more productive22. Think about getting training to better handle conflicts.
De-escalation Strategies and Techniques
De-escalation strategies are key in managing conflicts. They protect relationships, make places safer, and help people stay calm in tough times23. Learning these skills can help you keep the peace and reduce tension.
Being emotionally smart is important for staying calm. It helps prevent things from getting worse and shows you’re ready to solve problems23. The Department of Homeland Security says de-escalation is about making situations less intense without using force24.
Good ways to calm things down include:
- Listening well to show you care about others’ feelings
- Using body language that doesn’t threaten
- Talking clearly with short, easy-to-understand sentences
- Respecting people’s space
- Trying to solve problems together
When using these methods, stay patient and don’t judge. Let others feel their emotions and respond with kindness to lower the chance of conflict23.
It’s also important to use actions, words, and body language wisely to calm down dangerous situations. Keep a safe distance from people who might get violent and know your limits24. By using these techniques, you can manage tense situations and create a peaceful place2324.
Building Collaborative Solutions
Creating win-win solutions is key to managing conflicts well. Collaborative problem-solving helps teams find solutions that benefit everyone. This approach encourages innovation and creativity, as people are more open to new ideas25.
Win-Win Negotiation Methods
Win-win negotiation aims to satisfy all parties’ interests. This method strengthens relationships and creates a more harmonious work environment25. By focusing on shared goals, teams can develop solutions that address everyone’s concerns.
Stakeholder Engagement
Engaging stakeholders is crucial for effective conflict resolution. It encourages open dialogue and allows team members to share their perspectives25. This inclusive approach leads to better problem-solving and increased accountability.
Consensus Building
Consensus building involves working together to find solutions everyone can support. This process reduces defensiveness and personal attacks often seen in other conflict styles25. It also promotes a proactive approach to problem-solving rather than reactive conflict management.
Equipping your team with conflict resolution skills can lead to stronger relationships and improved performance26. With about 9 in 10 employers now offering digital learning opportunities and 68% of employees preferring to learn at work, there’s never been a better time to invest in conflict management training26.
Benefits of Collaborative Conflict Resolution | Applications |
---|---|
Fosters innovation and creativity | Resource allocation disputes |
Builds stronger relationships | Strategic disagreements |
Creates harmonious work environment | Project bottlenecks |
Encourages open dialogue | Interpersonal tensions |
Promotes shared responsibility | Addressing low morale |
Managing Virtual Team Conflicts
Virtual teams face unique challenges in managing conflicts. Without face-to-face interaction, misunderstandings can arise. This can hurt productivity and morale27. To solve these issues, clear communication and the right tools are key.
To avoid conflicts, define roles and responsibilities clearly. This reduces confusion and misunderstandings27. Also, set rules for communication, like how to respond and when. This makes the work environment respectful27.
Tools for virtual communication are essential in managing conflicts. Video calls help with sensitive talks and quick solutions27. Project management software also helps teams work together better, lowering conflict chances27.
If conflicts happen, deal with them right away to stop them from getting worse. Encourage everyone to speak up and participate2827. Online mediation can also help solve problems in virtual teams.
Strategies for Effective Virtual Conflict Resolution
- Promote empathy and understanding among team members
- Identify areas of agreement and shared goals
- Utilize neutral mediators when necessary
- Conduct virtual team-building activities to foster trust
Effective conflict management in virtual teams needs clear communication, the right tools, and a proactive approach. By using these strategies, you can make your virtual team work better together.
Conflict Prevention Strategy | Implementation Method | Expected Outcome |
---|---|---|
Clear Communication Channels | Collaboration Tools | Efficient Communication |
Defined Roles and Responsibilities | Project Documentation | Reduced Ambiguity |
Communication Ground Rules | Team Agreement | Professional Work Environment |
Virtual Team Building | Weekly Check-ins | Increased Trust and Camaraderie |
Post-Conflict Recovery and Team Building
After solving workplace conflicts, teams must rebuild relationships and strengthen their bonds. This includes restoring trust, learning from conflicts, and improving team cohesion. Let’s look at some effective strategies for this recovery process.
Rebuilding Trust
Trust is key for a successful team. To rebuild it, start with open communication and consistent actions. Encourage team members to share their feelings and concerns.
Create a safe space for dialogue where everyone feels heard and respected.
Use trust-building exercises to help team members reconnect. These can be simple icebreakers or complex problem-solving tasks. The goal is to foster positive interactions and remind everyone of their shared goals and values.
Learning from Conflicts
Conflicts can be valuable learning experiences if handled well. Analyze the conflict to find its root causes. This helps prevent similar issues in the future and improves team functioning.
Create a framework for conflict learning that includes:
- Identifying triggers and early warning signs
- Analyzing communication breakdowns
- Evaluating conflict resolution strategies used
- Developing action plans for future prevention
Strengthening Team Bonds
To improve team cohesion, focus on activities that bring people together. Organize team-building events that challenge members to work collaboratively. These can be work-related projects or fun outings.
Encourage cross-functional collaboration to break down silos and foster understanding between departments. This approach strengthens bonds and improves organizational efficiency.
Activity | Purpose | Frequency |
---|---|---|
Team Retreat | Intensive bonding and strategy planning | Annually |
Lunch and Learn Sessions | Knowledge sharing and informal interaction | Monthly |
Collaborative Projects | Cross-functional teamwork | Quarterly |
By focusing on trust restoration, conflict learning, and team cohesion, you can turn post-conflict recovery into an opportunity for growth. The goal is not just to move past the conflict but to emerge as a stronger, more unified team29.
Measuring Conflict Resolution Success
It’s key to track how well you manage conflicts to grow as a team. By using certain metrics, you can see how your strategies work and where you can get better. Let’s look at important indicators that show if you’re doing well in solving workplace problems.
One important metric is the resolution rate. It shows how many conflicts you solve in a certain time. This tells you how fast and well your team deals with issues. Another key metric is the satisfaction rate, which checks if people are happy with how problems are solved30.
Improving performance and bettering relationships are closely linked. They show how your team’s work and teamwork change after solving conflicts. These metrics help see the lasting good of managing disputes well30.
Metric | Description | Importance |
---|---|---|
Process Metrics | Following conflict resolution steps | Makes sure strategies are used the same way |
Outcome Metrics | Effect on project results | Looks at time and cost savings |
Feedback Collection | Getting opinions from those involved | Gives valuable feedback for getting better |
What makes conflict resolution successful often includes quick and respectful handling, finding agreements everyone can live with, and keeping trust. To figure out these criteria, you can brainstorm or ask your team through surveys31.
It’s crucial to keep tracking how well you’re doing in conflict resolution. Get feedback through talking to people, surveys, and watching how things go. Use this data to see if your conflict management plans are working31.
Regularly checking how well you’re doing in conflict resolution helps your team perform better, be happier, and grow professionally. By focusing on these metrics, you can make your workplace a better and more productive place.
Conclusion
Learning how to manage conflicts is key for a happy workplace and personal growth. By using good resolution methods, you can turn fights into chances to learn and grow. These methods include listening well, managing stress, and negotiating, which work in many jobs and fields32.
It’s important to know about different ways to handle conflicts. Whether you work together, compete, or find a middle ground, each way affects how well a team works33. By using the 6 C’s – Communication, Collaboration, Compromise, Control, Civility, and Commitment – you can make strong plans for solving conflicts33.
Good conflict management makes work better and happier32. It’s about solving problems and finding agreements that everyone can live with. By using the best methods, like investigating fully and hearing all sides, you can make your workplace more peaceful33. This skill can lead to great careers in law, mediation, counseling, and HR32.
FAQ
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